Sample Coordinator

Sample Coordinator

 

Company Overview 

Launched in 2016 and founded by Santa Barbara-born sisters, Margaret and Katherine Kleveland, and a Collective of partners, DÔEN is a digitally-led, multi-channel fashion and lifestyle brand. Our mission is to create lasting, beautiful collections while supporting individuals in all aspects of their organization, supply chain, and community. We work with domestic and international partners who share our values and commitment to gender and social equality as well as giving back by partnering with foundations that directly benefit our employees and surrounding communities.

 

We are an Equal Opportunity Employer 

 

Description of Duties:

Title: Sample Coordinator

Classification: Non-Exempt

Hourly Range*:  $22.00 - $24.00/hour

Location: Van Nuys, CA (HQ)

Schedule: Onsite, Hybrid in office a minimum of 4 days/week

 

DÔEN is looking for a dynamic and experienced Sample Coordinator to join our growing team in Los Angeles. This position reports to the VP of Product Development and offers an exciting opportunity to spearhead sample coordination while actively contributing to our innovative and inclusive workplace culture. The role will involve seamless coordination between various departments including PR, Marketing, Content, Product Development and Tech Design. The description below is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties. The responsibilities below show a glimpse into the role's key functions and the impactful contributions this position makes.  

 

Essential Duties and Responsibilities:

Maintain knowledge of location and status of samples at any given time throughout all stages of the development & production process.

Communicate cross-departmentally, meet deadlines, and identify discrepancies during the check-in process of samples in coordination with PR, Marketing, Content, PD and Tech Design teams.

Place orders directly with vendors and oversee the status of approved photoshoot samples to ensure they are accurately received by calendar deadline.

Manage the reference sample tracker to verify location of samples at any given time and ensure efficient sample availability if needed by multiple parties for the same delivery.

Own management of archive closet with support of all cross functional teams.

Support management of receipt, checkout, and disposal of samples against guidelines to ensure timely and efficient sample availability with support of tech design and design teams.

Oversee the physical organization of the samples with support from all cross functional teams.

Maintain a clean and organized showroom and sample closet used by the studio team with support from tech design and merchandising teams.

Recommend process improvements by identifying problems and potential system enhancements to leadership to increase sample processing effectiveness.

Other tasks and responsibilities reasonably requested or assigned by the Company.

 

Qualifications:

1-2 years of experience in sample coordination and/or Product Development.

Computer proficiency in all Google Suite applications and MS Office: Excel, Word.

Strong planning and organizational skills with a sense of priority for deadlines and attention to detail.

Excellent verbal and written communication skills, multi-tasking and problem solving skills.

Flexible and adaptable in a rapidly growing company.

Ability to multitask in a fast paced environment.

Ability to communicate effectively with team members  of different backgrounds and skill sets, cultural experience.

A high level of ownership, accountability and initiative.

Ability to work autonomously, takes initiatives and exercises discretion and good judgment.

Ability to prioritize competing projects and meet deadlines.

Excellent written and verbal communication skills.

Action oriented and results driven.

 

Physical Requirements:

Must be able to perform essential duties satisfactorily with reasonable accommodation.

Periods sitting at a desk, typing, sketching and working on a computer.

Able to life/move/push/pull objects up to 25 lbs.

Able to walk, sit and stand for periods of time.

Able to operate equipment such as computers, copy machines, phones.

Must be able to access various areas of a given location.

 

Total Rewards Package:

Paid vacation, sick time, and holidays

Healthcare, Vision, Dental

401k with company match

Competitive salary

Generous discount 

 

* Compensation will be determined based on experience and other factors permitted by law.

* The hybrid model may be rescinded at any time due to business needs or the company’s discretion.

 

Please email your resume to careers@shopdoen.com for consideration.

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